Our team is committed to advancing racial and social justice, fostering equity of opportunity, and building resilient communities. By delivering world-class philanthropy and offering best-in-class services, we help our donors transform lives across our region.
We value our diverse and experienced staff and strive to be an employer of choice, offering a competitive compensation package, and a professional, vibrant hybrid work environment.
Career Opportunities
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The Administrative Assistant will assist in the efficient operation of the Community Impact Division by providing effective clerical and administrative support to the Vice President, Community Impact, Chief Impact and Partnerships Officer as well as provide administrative support to the Community Impact Team. This position requires extensive experience providing direct support to a high-level professional.
Essential duties and principal responsibilities include but are not limited to:
- Manage and triage inquiries and contacts via email, mail, phone or in person requesting information and meetings.
- Maintains virtual filing systems as directed.
- Produces information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Write and edit documents from letters to reports.
- Maintains office supplies and coordinates maintenance of office equipment.
- Oversee and track department budget.
- Maintains a system for recording expenses.
- Manages projects and special assignments; gaining cooperation of others; monitoring progress, and problem solving.
- Performs other related duties as assigned.
- Prepare and track grant agreements.
- Track grant report deliverables.
- Manage Community Impact public email Inbox.
- Support CI Division convenings and event planning and execution.
Qualifications
- Minimum of three years’ experience providing administrative support to a high-level professional required; nonprofit experience preferable.
- Ability to work independently and successfully prioritize and manage multiple projects with competing changing priorities and meet deadlines.
- Proven track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping.
- Experience providing superior customer service.
- Demonstrated experience with coordinating logistics of meeting and event scheduling, planning and implementation.
- Excellent verbal and written communication skills.
- Self-motivated with a proactive approach to work; flexibility and strong interpersonal skills are essential.
- Experience with developing and maintaining budgets.
- Technologically savvy – Expert proficiency with Microsoft Outlook, Word, and Excel; strong aptitude and experience with relational database entry and management as well as exporting and report generation.
- Excellent organizational skills, attention to detail, and accuracy.
- Working understanding of clerical procedures and systems such as recordkeeping and filing.
- Proven experience thriving in a fast-paced environment adapting to change as necessary.
- Work with and effectively manage information of a confidential nature requiring considerable discretions, judgment, tact, and diplomacy.
- Professional, positive attitude and demeanor to appropriately represent the organization with both internal and external partners.
Supervision Received
Reports directly to the Vice President, Community Impact, Chief Impact and Partnerships.
Education
- Associates or bachelor’s degree helpful but not required.
Language Skills
- Ability to read, write and speak English fluently.
Work Environment
- Non-smoking professional office environment
- Flexible work options to include remote work
- Fast-paced working with multi-level distractions
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able at times to lift 15 pounds.
San Diego Foundation offers an excellent work environment, benefit package, and competitive compensation. A reasonable estimate of hiring range is $28.00 – $30.28 per hour.
Please apply at jobs@sdfoundation.org, and place Administrative Assistant-CI in the subject line and attach your PDF resume and PDF cover letter.
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Education Initiatives, within the Community Impact Division of San Diego Foundation, mobilizes philanthropy to advance educational equity in San Diego County. We do this by focusing on strategies that improve educational outcomes in K-16 so students are prepared for college and career success. San Diego Foundation seeks a program specialist who will lead and support the essential programmatic and administrative activities of The Community Scholars Initiative, a data-driven approach to scholarship philanthropy that pairs need-based scholarships with college readiness support to student groups facing the greatest barriers to persistence and college completion. In addition, the specialist is responsible for supporting the implementation of a select number of educational equity strategies. This position reports to the Director, Education Initiatives and collaborates closely with all members of the Education Initiatives team and the Community Impact team as a whole.
The experienced program specialist will draw on their considerable knowledge of the local K-12, post-secondary and community-based educational landscape to support strategic regional efforts towards better educational outcomes for San Diego County students. Efforts include, but are not limited to, the implementation of fundraising, scholarships and grantmaking strategies in education, directing research and sourcing data for evidence-based program design and decision making, and supporting convening and collaboration between diverse stakeholders working to achieve shared objectives.
These efforts require proven project management experience, strong written and verbal communication skills, knowledge of the philanthropic and education sector, grants and reporting experience and experience supporting stakeholders, partners and collaboration.
This position will primarily focus on coordinating and supporting the crafting of a new strategy related to the above-described efforts and ultimately implement the strategy.
In addition to this, the Specialist will also lead departmental operations, working as a cohesive part of the CI team is an important part of the Specialist’s responsibilities.Essential duties and principal responsibilities include but are not limited to:
- Work collaboratively with the Director and Manager of Education Initiatives and CI team to craft strategy and identify priorities, define process for grantmaking, evaluation, reporting, evaluation and project management
- Craft data-driven documents and presentations that convey program goals and impact
- Utilize content knowledge, experience in regional efforts, and research to identify alignment and partnership opportunities between community-based organizations and local educational institutions
- Oversee and maintain systems and processes to support effective and successful communications with internal and external partners, grantmaking, grant writing and reporting activities, research and content development
- Support and monitor the workplan for Community Scholars Initiative including managing the scholarship review and award process
- Manage the collaboration between the Foundation and the Community Scholars Initiative nonprofit college success partners
- Support and coordination of the financial tracking of all contributions to the Community Scholars Initiative
- Conduct research and data analysis that informs strategy setting for fundraising, grantmaking and community leadership activities
- Lead the coordination of logistics related to convenings and stakeholder engagement, and support the development and presentation of related program data and messaging
- Support and participation in writing, reporting and content creation, including data visualization, that serves to communicate the community impact of the strategies and bolsters fundraising activities
- Support and participation in SDF’s strategy implementation with subject matter insight related to education and workforce development
- Support donor stewardship through effective coordination of strategic grantmaking programs, information sharing, and customer-oriented engagement opportunities
- Collaborate and contribute to a strong team culture across the Community Impact department and entire Foundation
- These efforts require strong written and verbal communication skills, project management experience, and administrative capabilities, including financial administration, proposal writing, timeline creation and management, database utilization, and progress reporting
Qualifications
- Five years of program support and contribution experience in a private or community foundation, educational setting or position in a corporate, government or nonprofit organization
- Experience in database management, research and data mining and analysis
- Demonstrated track record in developing and utilizing administrative organizational systems with attention to detail, timeliness, finances, and record keeping
- Ability to work independently and successfully organize and prioritize multiple projects, and meet deliverables and deadlines
- Knowledge of the range of regional/local education issues as they relate to learning and college access and matriculation in the San Diego region
- Demonstrated organization, time and project management skills. Ability to “right size” projects
- Proven commitment to the education field
- Knowledge of and interest in advancing the collective impact model of cross-sectoral collaboration
- Strong emotional intelligence with excellent interpersonal skills and customer service orientation
- Able to thrive in a fast-paced environment where adapting to change is necessary and the ability to multi-task successfully is critical
- Advanced knowledge and proficiency with computer software applications: MS Windows, Outlook, Word, Excel, and PowerPoint, Asana, and Google Docs; database/contact management software experience and data visualization software experience preferred
Education
- Bachelor’s degree in related field required
Language Skills
- Ability to read, write and speak English fluently
- Additional language proficiency helpful
Special Conditions
- Ability to work evenings and weekends periodically as needed
- Ability to periodically travel out of area (as COVID-19 health and safety regulations permit)
- Hybrid work is available.
San Diego Foundation offers and excellent work environment, benefit package, and competitive compensation. A reasonable estimate of hiring range is $64,480 – $66,000.
Please apply at jobs@sdfoundation.org and place EI Program Specialist in the subject line. Attach your PDF Resume and PDF cover letter.
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SDWF connects, educates and inspires women to engage in collective philanthropy. We are a membership organization with over 200 dynamic, highly engaged members and nearly $4.8M in grantmaking since 2000. Founded as a supporting organization of San Diego Foundation (SDF), SDWF benefits greatly from a strong partnership with SDF.
Purpose of Position
The Programs and Grants Manager will support SDWF’s work and impact by overseeing our grants process, providing committee leadership, and ensuring an engaging and educational member experience.
In this role, the manager will be responsible for, but not limited to:
Member Stewardship and Engagement
- Develop and oversee member recruitment, retention and growth strategies with support of Membership and Communications Specialist
- Manage member engagement strategies, including educational and social events, the annual grants process, board and committee service, etc.
- Provide staff leadership to the Membership and Programs Committees, whose responsibilities include events, education and engagement
- Provide oversight and support to Membership and Communications Specialist to assist in annual membership renewal process
Annual Grantmaking Process
- Oversee all stages of SDWF grant selection process, which includes the training and participation of 100+ SDWF member-reviewers each year
Committee Management
- Provide leadership and staff support to various SDWF committees including: Discovery, Inquiry and Guidelines (DIG), Programs, Grants Executive Committee, Collaboration and Membership
- Provide leadership and support to Fellows Committee, including overseeing the annual Fellows application, and overseeing Fellowship program
- Provide leadership and support to Diversity, Equity and Inclusion (DEI) Committee, including assisting in the development of educational programming, policies, and initiatives to advance DEI in our organization and community
Event & Programs Management
- In coordination with Executive Director, will develop annual events calendar
- Manage the coordination and execution of SDWF events and meetings, including scheduling, managing vendors, creating event pages, developing talking points and materials, and working with Member and Communications Specialist to develop event communications
- Oversee trainings and educational programming to help SDWF members become more effective philanthropists
- Other responsibilities as assigned to fulfill SDWF mission.
We are looking for a passionate believer in the power of women working together for change, with the following qualifications:
Competencies
- Initiative: Ability to work independently; initiative to recognize and anticipate problems, then solve them
- Communication: Strong written and verbal communication; excellent writing and editing skills; comfortable leading meetings and trainings
- Flexibility and Problem Solving: open to change, highly adaptable as situations might require
- Organization: Excellent organizational skills, including the ability to set up processes, systems and workflow
- Strategic Thinking: Ability to think strategically and see how individual projects fit within the larger scope of organizational goals
- Customer Service: People person with enthusiasm for providing the highest level of customer service to our members and Community Will include frequent face-to-face, phone and email communications.
Education and Work Experience
- Minimum of four years in a professional business setting, with nonprofit/foundation experience
- Experience managing committees and working with high-level volunteers
- Proven ability to professionally represent an organization, both internally and externally
- Strong technical skills, including Microsoft Office, Outlook, and database management (preferably Raiser’s Edge); Experience with MailChimp and EventBrite a plus
- Superior customer service and interpersonal skills to relate to a diverse membership
- Strong written and verbal communication skills
- Demonstrated meeting and event planning experience
- Bachelor’s degree required
Why Work For Us
- Work closely with smart, talented community-minded women to improve our community
- Ability to use your diverse skillset to directly benefit the work and impact of SDWF
- Flexibility and excitement of a small nonprofit, with the support, stability and professionalism of large organization through our partnership with SDF
- Generous benefits package, competitive compensation and professional development opportunities
Special Conditions
- Ability to work evenings and weekends as needed
- Ability to attend and transport materials to and from meetings within the San Diego region as needed
- Position is full-time; anticipated hiring range is $60,000-$65,000 annual.
Apply Today
Qualified applicants please submit the following to jobs@sdfoundation.org:
- Cover letter (max 1 page) and resume, saved in PDF format
- Indicate in Subject Line: Programs & Grants Manager, SDWF
Work Environment
San Diego Foundation is rated a Top Work Place by The San Diego Union-Tribune and offers an excellent work environment, benefits package and competitive compensation. Our work environment consists of the following:
- Non-smoking, professional office environment
- Flexible work options to include remote work
- Fast-paced working with multi-level distractions
- Professional presentation and demeanor
- Open office space with potential audio/visual distractions
- Multi-track workflow that requires the ability to prioritize and plan
Unless otherwise stated in the job description, all career opportunities adhere to the following:
Language Skills
- Ability to read, write and speak English fluently
- Additional language proficiency helpful
Judgment/Reasoning Ability
- Logical thought process
- Use of good judgment and own initiative
Physical Demands
- Able to safely lift 25 pounds
- Able to sit for prolonged periods of time at meetings, desk, computer, driving
- Able to sit at a desk and view a computer screen for up to two hours
- Able to type using a computer keyboard
- Able to speak into and use a telephone
- Ability to bend and stoop
For any questions, please contact jobs@sdfoundation.org.
