Join Our Team

San Diego Foundation

Administrative Assistant, Community Impact

The Administrative Assistant will assist in the efficient operation of the Community Impact Division by providing effective clerical and administrative support to the Vice President, Community Impact, Chief Impact and Partnerships Officer as well as provide administrative support to the Community Impact Team.

Essential duties and principal responsibilities include but are not limited to:

• Manage and triage inquiries and contacts via email, mail, phone or in person requesting information and meetings.
• Maintains virtual filing systems as directed.
• Produces information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Write and edit documents from letters to reports.
• Maintains office supplies and coordinates maintenance of office equipment.
• Oversee and track department budget.
• Maintains a system for recording expenses.
• Manages projects and special assignments; gaining cooperation of others; monitoring progress, and problem solving.
• Performs other related duties as assigned.
• Prepare and track grant agreements.
• Track grant report deliverables.
• Manage Community Impact public email Inbox.
• Support CI Division convenings and event planning and execution.

Qualifications and Requirements

• Minimum of three years administrative experience in a professional office environment; nonprofit experience preferable.
• Proven track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping.
• Experience providing superior customer service.
• Demonstrated experience with coordinating logistics of meeting and event scheduling, planning and implementation.
• Excellent verbal and written communication skills.
• Self-motivated with a proactive approach to work; flexibility and strong interpersonal skills are essential.
• Experience with developing and maintaining budgets.
• Technologically savvy – Expert proficiency with Microsoft Outlook, Word, and Excel; strong aptitude and experience with relational database entry and management as well as exporting and report generation.
• Excellent organizational skills, attention to detail, and accuracy.
• Working understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and successfully prioritize and manage multiple projects with competing changing priorities and meet deadlines.
• Proven experience thriving in a fast-paced environment adapting to change as necessary.
• Work with and effectively manage information of a confidential nature requiring considerable discretions, judgment, tact, and diplomacy.
• Professional, positive attitude and demeanor to appropriately represent the organization with both internal and external partners.

Supervision Received

• Reports directly to the Vice President, Community Impact, Chief Impact and Partnerships.

Education

• Associates or bachelor’s degree helpful but not required

How to Apply

• Please apply at jobs@sdfoundation.org. Place Administrative Assistant – CI in the subject line, and attach your PDF resume and PDF cover letter.

Grant Writer

The Grant Writer is responsible for researching, identifying and securing government, corporate and foundation funding to support San Diego Foundation’s Strategic Plan. Reporting to the Sr. Director of Development, Strategic Initiatives, the Grant Writer will be responsible for conducting the full range of activities required to research, write, prepare, submit, and report on grant proposals to foundations, corporations, government and other grant-making organizations and individuals. The Grant Writer is also responsible for identifying new grant funding sources for SDF programs and projects and supporting donor cultivation and stewardship.

Essential duties and principal responsibilities include but are not limited to:

• Research, prepare, submit, and manage grant proposals for federal, state and local governments and corporate and private foundations that comply with funding guidelines, demonstrate strong program design, and a present a compelling need for financial support.
• Ensure seamless and timely process for all tasks, communication and reports related to the grant process, including letters of inquiry, proposals, reports, and stewardship activities.
• Interface with program staff to effectively assess needs and gather required information for the preparation of applications/proposals and reports.
• Collaborate with finance, communications, and other cross-departmental colleagues to compile impact reports for funders and report on grant deliverables.
• Ensure the accuracy and integrity of the grant records maintained and tracked in Raiser’s Edge.
• Support cultivation and stewardship efforts through the preparation of briefing materials, donor updates, and other efforts.
• Manage contract compliance and file maintenance including an ongoing update of all grants and compliance needs, schedules for re-applications and reporting.
• Support the Sr. Director of Development, Strategic Initiatives in building and maintaining relationships with funders, including but not limited to, government, non-profits, corporations, community funders and individuals.

Qualifications and Requirements

• At least 3 years of experience as a grant writer with a proven track record of securing foundation, corporate, government, and private donor grants. Knowledge of the San Diego funding landscape is preferred.
• Knowledge of how to research, identify, and match funding resources to meet specific needs.
• Knowledge of how to craft, construct, and submit an effective grant application.
• Familiarity with public and private online applications.
• Ability to listen carefully to and understand the organization’s needs proactively and respond to those needs in a consistent and timely manner.
• Methodical and organized with excellent attention to detail, and a stickler for accuracy.
• Must be able to work under pressure, use independent judgment, and produce a quality product within tight time constraints.
• Ability to manage multiple deadlines concurrently.
• Proficient computer skills, especially in Excel, PowerPoint and Word; familiarity with Raiser’s Edge or equivalent donor database is also preferred.
• Excellent interpersonal skills: ability to establish and work collaboratively and cooperatively with a variety of colleagues in different departments both remotely and in-person.
• Demonstrated competence in working effectively with individuals from diverse educational and/or cultural backgrounds.
• Demonstrated commitment to racial equity and social justice.

Supervision Received

• Reports directly to the Director of Development, Strategic Initiatives.

Education

• Associate or Bachelor’s degree helpful but not required

Language Skills

• Ability to read, write and speak English fluently

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able at times to lift 15 pounds.

Work Environment

• Flexible work options to include remote work
• Non-smoking, professional office environment
• Fast-paced working with multi-level distractions
• Professional presentation and demeanor
• Open office space with potential audio/visual distractions
• Multi-track workflow that requires the ability to prioritize and plan

San Diego Foundation offers an excellent work environment, benefit package, and competitive compensation. 

Please apply at jobs@sdfoundation.org, and place Grant Writer in the subject line and attach your PDF resume and PDF cover letter.