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Careers

Staff at The San Diego Foundation address the region’s most pressing challenges and identify opportunities by working with donors and partners to improve the quality of life for all San Diegans.

Thank you for your interest in the work of The San Diego Foundation. To learn more about our work and inquire about joining our team, contact jobs@sdfoundation.org.

Current Opportunities

At The San Diego Foundation, we value our diverse and experienced staff that are committed to our mission of improving the quality of life within all of San Diego’s communities. We strive to be an employer of choice, offering a competitive compensation package, and a professional and vibrant work environment for those who have a passion for our mission that is carried out every day by providing leadership for effective philanthropy and promoting community solutions.

ACCOUNTS PAYABLE & PAYROLL ADMINISTRATOR

We are seeking an experienced team member to accomplish the organization’s payroll processing objectives and to coordinate and process all accounts payable.  The selected candidate will be cross trained in the accounting department to learn other components of the accounting function. The Administrator will interface with internal staff, vendors, contractors, and organizations as well as the supporting organizations of The Foundation.

This opportunity offers:

  • An exciting career opportunity at a leading San Diego philanthropic institution
  • An opportunity to work with a collaborative team
  • A convenient Point Loma location, green-certified professional office building with free parking
  • Remote work flexibility
  • A competitive pay, a comprehensive and generous benefit package

Essential duties and Principal responsibilities include but are not limited to:

Principal Duties

Invoice Processing: Ensure all invoices and expense reimbursements are processed into Blackbaud Financial Edge (FE) completely, timely and coded accurately.  Payments are made weekly.  Maintains and updates vendor files and invoices.  Research into enhancing automation of invoice processing. 

Payroll Processing: Coordinate bi-weekly payroll processing in accordance with current payroll Federal and California standards and practices.  Prepare payroll journal entries and payroll salary offset allocations to non-operating funds monthly. Payroll reconciliation for quarterly tax purposes. Track and maintain PTO, Health Care Time, Discretionary and Earned Incentive Plan accruals and reconciliations. Upload to retirement portals after payroll submission.  Function as point of contact for payroll information.

Retirement Plan Coordination: Act as liaison with 403(b) plan record-keepers to ensure timely and accurate administration of enrollments, participant deferrals, employer contribution timing and vesting, regulation changes, and monitoring of plan compliance, plan enhancements and necessary updates. Process enrollments, reconcile payments, and facilitate annual testing; prepare quarterly reports. 

Independent Contractors: Maintain records on file for independent contractors and other service contracts. Request updated agreements/contracts from appropriate staff as they expire or become obsolete. Prepare and send CA EDD forms for independent contractors.  Manages W-9 forms, 1099 payment recording, file maintenance, reporting and annual IRS filing.

Grant and Scholarship Processing:  Process grant and scholarship payments. Work closely with Grants and Scholarships Departments to ensure requested grant and scholarship checks are processed and mailed out to appropriate organizations.

Other Accounting Department Assistance: Accounting cross training as required to be a backup for any other departmental needs, which may include journal entries and account reconciliations for audits. Preparation of journal entries for reclassification and year-end accruals; monthly reconciliation of accounts payable; and administer corporate credit cards and function as point of contact. Responsible for monthly credit card expense documentation, coding verification and upload into FE.

QUALIFICATIONS

  • Two years of administrative and bookkeeping or basic accounting experience in a business environment.
  • Minimum two years of electronic payroll processing experience in California, preferably using ADP, and retirement plan payment administration experience.
  • Solid understanding of basic bookkeeping and/or basic accounting principles including understanding debits/credits and chart of accounts for coding
  • Demonstrated ability utilizing technology in process improvements
  • Demonstrated track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping
  • Strong character and use of discretion with highly confidential information
  • Advanced proficiency with Windows and all MS Office applications, Outlook, Word, Excel, with a solid ability to set up and track information in spreadsheets using higher level Excel functioning
  • Strong data entry, data management skills to include query development and report generation
  • Regularly takes the initiative to recognize problems, and clearly explain potential solutions
  • Ability to work independently and successfully prioritize and coordinate multiple projects and meet deadlines
  • Highly dependable team player with a positive and enthusiastic attitude
  • Strong written, verbal, and interpersonal communication skills
  • Able to thrive in a fast-paced environment where adapting to change is necessary.

EDUCATION

  • Associate’s or bachelor’s degree with booking/accounting emphasis preferred
  • Education and professional training and experience required

WORK ENVIRONMENT

  • Non-smoking, professional office environment
  • Fast paced working with multi-level distractions

Please submit to jobs@sdfoundation.org:

  • Resume
  • Indicate in the Subject Line: Accounts Payable & Payroll Administrator

Please direct all inquiries to: jobs@sdfoundation.org

Donor Services Specialist

The Donor Services Specialist provides Administrator leadership and workflow management for the Donor Services team and customer support for TSDF stakeholders (both internal and external), with a primary focus on external facing Fund Advisor support. The Specialist will regularly interface with and provide exceptional customer service to high-level TSDF donors.

In this role you will be responsible for, but not limited to:

Provide Administrator leadership and workflow management:

Provide best-in-class support to donors and stakeholders and manage the flow of communication with the Development & Stewardship team:

  • Interface regularly with the community and donors, providing quality customer service resulting in a positive and professional image of TSDF.
  • Serve as initial point of contact for all donor inquiries, responding to phone and email communications with accurate and up-to-date information about funds, policies, TSDF programs, etc. Forward to the appropriate staff member as needed.
  • Adhere to policies, procedures and workflow related to creating, maintaining, inputting, and changing fund agreements for all fund types. 
  • Maintain tracking system.
  • Create and maintain electronic files.
  • Update and maintain all mail codes in Raiser’s Edge, Financial Edge, and Granted Edge.
  • Research projects as assigned

Support and maintain an accurate database:

  • Maintain constituent contact information in Raiser’s Edge, Financial Edge, and Granted Edge
  • Provide support and expertise to establish and maintain standards of input.
  • Stay adept and up to date with Raiser’s Edge, Financial Edge and Granted GE, and the capabilities of each.
  • Ensure departments are updating and maintaining relationships and/or constituent codes in Raiser’s Edge, Financial Edge, and Granted Edge.
  • Ensure accuracy in the use of constituent codes, attributes, queries, and reports.
  • Ensure self and team are cross trained to provide backup for Donor Services Administrator functions, including pulling lists and database management.

We are looking for:

  • Minimum of four years of administrator and/or customer service experience in a professional office environment; nonprofit experience preferred, but not required
  • Experience in directing a team and managing workflow
  • Demonstrated track record in developing and utilizing administrative organizational systems with attention to detail, timeliness and record keeping
  • Professional attitude and demeanor working with both internal and external customers
  • Ability to work independently and successfully prioritize and coordinate multiple projects and meet deadlines
  • Regularly takes the initiative to recognize problems, and clearly explain potential solutions
  • Highly dependable team player with a positive and enthusiastic attitude
  • Outstanding interpersonal, verbal, and written communication skills
  • Advanced knowledge and expert proficiency with computer software applications: MS Windows, Outlook, Word, Excel, PowerPoint
  • Strong aptitude and experience with database applications, data entry and report generation preferably with Blackbaud (Raiser’s Edge, Financial Edge, and Granted Edge)
  • Highly organized, with attention to detail, and the ability to apply sense of urgency, work under pressure and meet strict timelines.
  • Ability to be flexible and open to change with successful experience working in a fast-paced environment

The San Diego Foundation offers and excellent benefits package and competitive compensation.

Please apply at jobs@sdfoundation.org and please place Donor Services Specialist in the subject line. Please attach your resume and a cover letter.

Executive Assistant, San Diego Regional Policy & Innovation Center

The San Diego Regional Policy & Innovation Center is a new 501(c)(3) organization of The San Diego Foundation that develops, tests, and implements world-class research and policy-driven solutions to address San Diego’s most pressing challenges.

PURPOSE OF POSITION

The Executive Assistant holds responsibility for managing activities and provides administrative leadership for both the CEO and Executive Director of the Policy & Innovation Center. The Assistant represents and supports the executive team of the Policy & Innovation Center consistently and professionally in all internal and external engagements. 

This position requires the ability to use good judgment, make independent decisions, and timely communications.  It will include meeting logistics, scheduling, agenda preparation and reporting and tracking information for management. The Assistant will make interpretations and recommendations as appropriate. Duties are highly confidential and require comprehensive knowledge of the Policy & Innovation Center’s management policies, procedures, and operations. Responsibilities require discretion, judgment, tact, and poise. Incumbent has considerable latitude and flexibility in carrying out assigned tasks.

Essential Duties and Principal Responsibilities include, but are not limited to:

Executive Support and Project Management

  • Build and maintain courteous and respectful relationships with management, staff, board members, partners, and donors, and interface with the community, by providing quality customer service resulting in a positive and professional image of the Policy & Innovation Center.
  • Coordinate workflow and travel arrangements of the executive office of the Policy & Innovation Center.
  • Manage and triage inquiries and contacts via email, mail, phone or in person requesting information and meetings with the CEO and Executive Director.
  • Coordinate and manage meetings as directed by the CEO and Executive Director.
  • Provide a range of support activities, including, database entry and report generation, correspondence, word processing, desktop publishing, expense tracking, meeting logistics, copying, filing, and mailing.
  • Ensure confidentiality and discretion in all matters.
  • Other duties as assigned

Governing Board/Advisory Board/Partner Relations

  • Foster collaborative working relationships between staff, Board and Committee members.  Maintain a courteous and respectful relationship with board & committee members, partners, and donors.
  • Set and maintain regular meetings with the CEO, Chair of the Board, and officers ensuring minimal schedule conflicts.
  • Direct the scheduling and planning of Board meetings, and all identified committee meetings.  Coordinate the logistics, refreshments, setup, and the preparation and mailing of agendas, packets, meeting materials and related follow-up correspondence.  Attend assigned meetings and take/transcribe minutes.
  • Maintain frontline communications with Board members and their assistants, serving as the central point of contact to facilitate meetings and other Board oriented activities.
  • Respond to Board, and Board related donor, volunteer, and community requests.
  • Facilitate Board/Committee member onboarding, orientation and succession planning.
  • Maintain all Board and Advisory Committee Organizational Charts and Committee Member lists, and relevant attributes in contact management database, ensuring the most up-to-date information.
  • Maintain governance documents, meeting minutes, records and files of all board-related current and past projects, committees and meetings.
  • Maintain a courteous and respectful relationship with board & committee members, volunteers & donors.

Meeting and Event Planning

  • Coordinate with the CEO on scheduling and planning of Board and Advisory Committee meetings and key Policy & Innovation Center events.
  • Lead the logistics, refreshments, setup, and the preparation and distribution of meeting materials and follow-up correspondence.
  • Coordinate meeting technology and presentation logistics.
  • Attend assigned meetings and take/transcribe minutes.

The Executive Assistant will demonstrate:

  • Working knowledge of nonprofit board structure and responsibilities, and the role of the Executive Assistant.
  • Competence in adhering to guidelines and principles that govern protocol when communicating with nonprofit board members.
  • Highest degree of integrity and trustworthiness with absolute commitment to confidentiality and discretion when processing sensitive and privileged information.
  • A high degree of professionalism and diplomacy.
  • High-level reasoning under frequent time constraints.
  • Ability to distill multiple streams of information and exercise sound judgment to make smart decisions quickly.
  • Steady competence and focus when facing rapid rates of changing demands.
  • Initiative and resourcefulness when managing ambiguity.
  • Motivation to learn new online technology and other efficient working methods.
  • Sensitivity to and respect for people representing a variety of cultures.
  • Aptitude and experience for project management.
  • Organizational agility and flexibility.
  • Passion for maintaining a high bar for quality with a critical eye for detail.
  • Excellent oral and written communication skills.
  • Clear and concise communications.
  • Knowledge and experience with process improvement.
  • Effective collaboration and influence with stakeholders from a variety of functions and businesses at every level.
  • Prioritization and management of multiple responsibilities simultaneously.
  • Demonstrates assertiveness, compassion, congeniality, empathy, and foresight.

SUPERVISION RECEIVED

  • Report directly to the CEO

Contacts

  • Internal: All employees, board members, committee members
  • External: Foundation donors, potential donors, associates, affiliates and volunteers, partners organizations within and outside the region, nonprofits and foundations, elected representatives and appointed officials, community, business and civic leaders, public and private agencies

QUALIFICATION REQUIREMENTS

  • Minimum of seven years administrative experience in professional office environment; nonprofit experience preferable
  • Experience supporting C-level executives
  • Strong diplomatic and communication skills, with the ability to develop buy-in across a wide range of stakeholders; ability to develop effective working relationships with all colleagues, external constituencies and decision makers
  • Work with and effectively manage information of a confidential nature requiring considerable discretion, judgment, tact and diplomacy
  • Excellent customer service skills
  • Proven track record in developing and using administrative systems
  • Experience with developing and maintaining budgets
  • Teamwork, self-motivation, a proactive approach to work, flexibility and strong interpersonal skills are essential
  • Strong initiative and ability to work with minimal supervision
  • Ability to successfully organize, prioritize and implement multiple projects
  • Initiative to recognize and anticipate problems, then solve them
  • Event planning experience required
  • Strong written and verbal communication skills
  • Meticulous writing and editing skills
  • Computer skills: Expert proficiency with Microsoft Outlook, Word and Excel, and database entry and management as well as exporting and report generation
  • Expertise in Raiser’s Edge, complex CRMs
  • Proven track record in Project and Volunteer Management

EDUCATION AND/OR EXPERIENCE

  • Education and professional training beyond the high school level; background in foundation/ nonprofit organization a plus; business administration helpful; Associates or Bachelor’s degree preferred

LANGUAGE SKILLS

  • Ability to read, write and speak English fluently
  • Other languages helpful, but not required

JUDGMENT/REASONING ABILITY

  • Use of good judgment and own initiative
  • Logical thought process

OTHER SKILLS AND ABILITIES

  • Professional attitude and demeanor
  • Highly detail-oriented
  • Strong organizational skills
  • Innovative

PHYSICAL DEMANDS

  • Ability to sit for prolonged periods of time
  • Ability to sit at a desk and view a computer screen for long periods of time
  • Ability to bend and stoop

WORK ENVIRONMENT

  • Non-smoking, professional office environment
  • Fast-paced working with multi-level distractions

SPECIAL CONDITIONS

  • Ability to work extended hours, as needed

MANAGER, COMMUNITY IMPACT

The Community Impact (CI) programs at TSDF focus on inclusive growth, which involves the entire region in a vision for livability and prosperity. Aligned with The San Diego Foundation’s goal to deliver on the promise of a more vibrant future for all who call San Diego home, these programs support efforts that build a region with equitable pathways to success for all San Diegans.

We are seeking a Manager to be responsible for supporting the implementation of the The Foundation’s Strategic Initiatives related to health and human services with a primary focus on strategic efforts that promote strong, healthy families in the region. This includes project management, written content creation, and oversight of grantmaking processes.

This experienced manager will:

  • Possess knowledge of the local non-profit and governmental landscape, and a track record of managing a regional initiative with cross-sector partners related to health equity, trauma informed care, child welfare, or a related topic.
  • Support strategic regional efforts to increase awareness and access to health care, trauma informed care, and family support services.
  • Implement a grantmaking strategy to support mental and behavioral health, including supportive services for parents.

These efforts require strong written and verbal communication skills, budgetary oversight experience, grantmaking experience, and experience in the development of information that can be shared publicly. The position requires project management skills and expertise, including experience in managing public-facing grant programs, and preferably experience working with local County and direct service partners in fields related to trauma-informed care, family support services, or child welfare.

This position will primarily focus on the implementation of newly developed strategies related to the above-described efforts. In addition to this, the Manager will also support departmental operations. Working as a cohesive part of the CI team is an important part of the Manager’s responsibilities.

Essential Duties and principal responsibilities include but are not limited to:

STRATEGIC INITIATIVES

  • Work collaboratively with the Community Impact team coordinating strategy, priorities, and tracking success towards annual goals.
  • Project management:
    • Map program activities to strategic goals, manage milestones
    • Identify upcoming changes, support team engagement in collaborative problem-solving
    • Support program budgetary and financial processes
    • Maximize operational effectiveness.
  • Craft data-driven documents and presentations that convey program goals and purpose. Develop and utilize data and narrative to frame and support goals.
  • Utilize community knowledge, experience in regional efforts, and research to identify alignment and partnership opportunities related to the goals of The San Diego Foundation.
  • Manage grantmaking processes and related document development, application review and approval practices in alignment with CI best practices.
  • Support TSDF’s community leadership efforts by:
    • Ensuring complex projects are managed efficiently, supporting communication and coordination
    • Identifying and supporting alignment opportunities with appropriate local efforts and initiatives
    • Communicating the appropriate message to support these efforts.
  • Co-develop and support convening efforts that engage local thought leaders and community stakeholders on issues concerning equity, workforce development, and other relevant issues to raise awareness and facilitate collaboration.
  • Support budgetary and related operational processes.
  • Improve the efficiency of processes and procedures to enhance quality and output.
  • Excel while working in a fast-paced, collaborative environment.
  • Strong time management skills
  • Strong interpersonal communication skills

We are looking for:

  • Experience working with civic and/or governmental partners to manage regional initiatives.
  • Demonstrated experience within fields of work and research related to trauma-informed care, mental/behavioral health, child welfare, or related fields.
  • Minimum five years of management-level experience in a comparable industry.
  • Outstanding project management skills, time management, attention to detail, and familiarity with project management software.
  • Experience engaging team members to problem-solve, build plans, and coordinate timelines.
  • Strong verbal, interpersonal and written communications skills, including experience creating public-facing professional writing, documents, presentations, and related content.
  • Experience working with program budgets and related financial processes.
  • Willingness to regularly utilize databases and work with relationship management software.
  • The ability to construct and work across plans for multiple programs simultaneously while regularly meeting deadlines.
  • Knowledge of and experience working with organizations that address a range of issues facing the region, including but not limited to early childhood, health and human services, workforce development.
  • Experience and success in stewarding relationships with cross-sector partners, including governmental and non-profit partners.
  • Must be experienced and comfortable in a fast-paced, highly adaptive environment.
  • Team player with a professional and positive demeanor.
  • Knowledge, experience and proficiency with computer software applications required: MS Windows, Outlook, Word, Excel, and PowerPoint. Asana and Blackbaud experience preferred.

EDUCATION

  • Bachelor’s degree in related field required.

LANGUAGE SKILLS

  • Ability to read, write and speak English fluently
  • Additional language proficiency helpful

JUDGMENT/REASONING ABILITY

  • Logical thought process
  • Use of good judgment and own initiative

PHYSICAL DEMANDS

  • Able to safely lift 25 pounds
  • Able to sit for prolonged periods of time at meetings, desk, computer, driving
  • Able to sit at a desk and view a computer screen for up to two hours
  • Able to type using a computer keyboard
  • Able to speak into and use a telephone
  • Ability to bend and stoop

WORK ENVIRONMENT

  • Non-smoking, professional office environment
  • Fast-paced working with multi-level distractions
  • Professional presentation and demeanor
  • Open office space with potential audio/visual distractions
  • Multi-track workflow that requires the ability to prioritize and plan

SPECIAL CONDITIONS

  • Ability to work evenings and weekends periodically as needed
  • Ability to periodically travel out of area (as COVID-19 health and safety regulations permit)

The San Diego Foundation offers an excellent work environment, benefit package, and competitive compensation. 

Please apply at jobs@sdfoundation.org and place Manager, Community Impact in the subject line. Attach your PDF resume and cover letter.