Careers

Staff at The San Diego Foundation address the region’s most pressing challenges and identify opportunities by working with donors and partners to improve the quality of life for all San Diegans.

Thank you for your interest in the work of The San Diego Foundation. To learn more about our work and inquire about joining our team, contact jobs@sdfoundation.org.

Current Opportunities

At The San Diego Foundation, we value our diverse and experienced staff that are committed to our mission of improving the quality of life within all of San Diego’s communities. We strive to be an employer of choice, offering a competitive compensation package, and a professional and vibrant work environment for those who have a passion for our mission that is carried out every day by providing leadership for effective philanthropy and promoting community solutions.


Gift Entry Administrator

We are seeking a dynamic, experienced, detail-oriented administrator to ensure the accurate and timely processing of gifts received as well as other projects to support the organization. 

Essential duties and principal responsibilities include but are not limited to:

Coordinating and providing the daily flow of gift processing:

  • Process all gifts received by the Foundation, including cash, checks, stocks, wires, online, credit cards (including monthly recurring), and EFT.
  • Work with Development and Donor Services colleagues to obtain coding for each gift.
  • Utilize RaisersEdge (RE) for all gift processing while maintaining strong data integrity and following program techniques and procedures. This can include establishing and maintaining accurate key constituent contact information in several databases.
  • Support the creation, maintenance and improvement of gift systems and back-end workflows.
  • Communicate gift information with various members of the Executive Team, Leadership Team, and other Development colleagues.
  • Direct customer service by answering calls and responding to email inquiries.
  • Prepare acknowledgement letters and receipts for all gifts.
  • Stay adept and up to date with CRM and database software (Blackbaud Suite that includes RaisersEdge, FinancialEdge, GrantedEdge, Spectrum) and the capabilities of each.

Other duties including, but not limited to:

  • Create and run queries in the database software for special reporting.
  • Provide support and expertise to establish and maintain standards of input.
  • Research projects.
  • Assist with the annual audit.

Provide occasional front desk telephone and in-person reception backup.

Internal Contacts:

  • Employees
  • Board members
  • Affiliate members
  • Committee members

External Contacts:

  • Donors
  • Nonprofit organizations
  • Foundation visitors
  • General public

We are looking for:

  • Three years to five years of administrative and/or customer service experience in a professional office environment; nonprofit experience preferred, but not required.
  • Demonstrated track record in developing and utilizing administrative organizational systems with attention to detail, accuracy, timeliness, and record keeping.
  • Professional, appearance, attitude, and demeanor to appropriately represent the organization with both internal and external customers.
  • Ability to work independently and successfully prioritize work and meet deadlines.
  • Regularly takes the initiative to recognize problems, and clearly explain potential solutions.
  • Highly dependable team player with a positive and enthusiastic attitude.
  • Strong interpersonal, verbal, and written communication skills.
  • Advanced knowledge and expert proficiency with computer software applications to include MS Windows, Outlook, Word, Excel, PowerPoint, Adobe Reader and Acrobat.
  • Strong aptitude and experience with database applications, data entry and report generation preferably with Blackbaud (RaisersEdge, FinancialEdge, and GrantedEdge).
  • Demonstrated ability to utilize technology in process improvements.
  • Experience working with office equipment.
  • Ability to be flexible and open to change with successful experience working in a fast-paced environment.

EDUCATION

  • Associate or bachelor’s degree or comparable experience required.

LANGUAGE SKILLS

  • Must be able to read, write and speak English fluently.

JUDGMENT/REASONING ABILITY

  • Use of good judgment and own initiative.
  • Logical thought process.

PHYSICAL DEMANDS

  • Ability to lift 20 lbs.
  • Able to sit at a desk and view a computer screen for long periods of time.
  • Able to type on a computer keyboard.
  • Able to speak into and use a telephone for long periods of time.
  • Ability to bend and stoop.

WORK ENVIRONMENT

  • Non-smoking, professional office environment
  • Fast paced working with multi-level distractions

The San Diego Foundation offers an excellent work environment, benefits package, and competitive compensation.

Please apply at jobs@sdfoundation.org and please place Gift Entry Administrator in the subject line. Please attach your resume and cover letter. 


GRANTS SPECIALIST

We are seeking an experienced Grant Specialist to administer the tracking, payment and record keeping of outgoing grant distributions and incoming grant recommendations and requests. In coordination with the Grants Manager, and in cooperation with all staff, Board members, fund advisors and grant recipients, the Specialist will apply defined policies and procedures in accordance with the distribution of charitable grants.

The Specialist will maintain current knowledge of best practices, due diligence, and compliance issues per the Internal Revenue Service (IRS) and Council on Foundation (COF) related to donor-advised and other grantmaking. 

Essential Duties and Principal Responsibilities include but are not limited to:

  • Administer donor-advised grants process and grant payment processing.
  • Receive grant recommendations, review grant purpose as stated in the grant agreement, and verify fund balance.
  • Review grant recommendations for compliance with IRS due diligence and COF standards and decline grant recommendations not in compliance.
  • Contact donor services and/or fund advisor with any questions or follow up.
  • Enter grant information and update constituent and vendor information, set up grant payment as appropriate.
  • Set up and monitor all conditional and multi-payment grants to ensure all contingencies are met and payments are released as appropriate.
  • Assist in the preparation of the approval poll for CEO and Executive Committee review and approval; respond to questions.
  • Batch and prepare grant payments for accounts payable.
  • Maintain records of paper/electronic files for all grant recommendations, grant agreement letters and any supporting information.
  • Work with other members of the Finance team to be sure that voids, reissues, and refunded payments are handled properly.
  • Process biannual distributions of designated grants.
  • Work closely with the appropriate staff to cross-train on the grant process, and track and communicate grants requiring follow up as requested by fund advisors.
  • Create graphs/charts and detail related to grant distributions, as needed by the Executive Team and Board committees.
  • Research and present systems and tools that improve the grantmaking process, enhance customer service, and provide data for statistical reporting and outcome measurement of grants.
  • Maintain current knowledge of Foundation policies and procedures, and IRS regulations pertaining to grantmaking out of donor-advised funds.
  • Process and track employee matching gifts.

We are looking for:

  • Minimum of three years of experience in a professional office environment, preferably in a customer service-related department
  • Experience working with foundations and/or nonprofit organizations with donor advised grant making, preferred.
  • Demonstrated experience and understanding of basic accounting principles to include debits and credits, journal entries, general ledger maintenance and account reconciliation, report generation and review.
  • Demonstrated track record in process and quality improvement.
  • Proven ability to represent TSDF appropriately and professionally with both internal and external customers, providing excellent customer service.
  • Ability to work with minimal supervision and successfully prioritize and coordinate multiple projects to meet deadlines.
  • Highly organized, with attention to detail, and the ability to apply sense of urgency, work under pressure and meet strict timelines.
  • Initiative to recognize and anticipate problems and provide potential solutions.
  • Strong analytical skills
  • Superior verbal and written communications and interpersonal skills
  • Advanced experience and expert proficiency with computer software applications: MS Windows, Outlook, Word, Excel as well as database management, preferably with Blackbaud (Raiser’s Edge, Financial Edge, Grants Edge); web research
  • Strong aptitude with relational database applications, data entry, query development and report generation; preferably with donor or client contact management applications

EDUCATION

  • Associate or bachelor’s degree or comparable experience

LANGUAGE SKILLS

  • Ability to read, write and speak English fluently.

PHYSICAL DEMANDS

  • Ability to safely lift 15 lbs.
  • Able to sit for prolonged periods of time.
  • Able to sit at a desk and view a computer screen for up to two hours.
  • Able to speak into and use a telephone for long periods of time.
  • Ability to bend and stoop.

WORK ENVIRONMENT

  • Professional office environment.
  • Fast paced working with multi-level distractions

SPECIAL CONDITIONS

Ability to work extended hours as needed.

The San Diego Foundation offers an excellent work environment, benefits package, and competitive compensation.  Apply at jobs@sdfoundation.org and place Grants Specialist in the Subject line.  Please include your resume and a cover letter. 


IT Support Analyst

We are seeking an experienced Information Technology (IT) Support Analyst to provide front-line primary technical support to end users on various technical issues and problems relating to hardware, software, and peripherals.  This position will support multiple platforms including desktops, laptops, mobile devices, and videoconferencing equipment. 

The ideal candidate must have excellent problem-solving skills to diagnose, evaluate and resolve technology issues and know when to escalate or route them to appropriate IT colleagues.

The Support Analyst will be onboarding and offboarding, setting up and repairing equipment and resolving service tickets in a timely manner and will have proven professional and interpersonal communication skills.

Essential duties and principal responsibilities include but are not limited to:

  • Installing and configuring computer hardware, software systems, networks, printers, and scanners.
  • Supporting end-users with computers.  Environment is primarily Windows with a small number of Macintosh computers.
  • Monitoring and maintaining computer systems and networks.
  • Responding in a timely manner to service issues and requests for hardware and software issues
  • Perform root cause analysis, develop checklists for typical problems
  • Recommend procedures and controls to prevent recurring issues.
  • Providing technical support across the Foundation (in person or over the phone) to staff in multiple locations
  • Setting up accounts for new users
  • Onboarding and offboarding new employees, temporary employees (agency temps), and interns
  • Repairing and replacing equipment as necessary
  • Testing new technology
  • Processing orders for new equipment
  • Documenting processes and creating end user materials
  • Training of IT colleagues as appropriate
  • May be required to use own vehicle for local travel

The technologies supported in this role include:

  • Windows Server
  • O365 (setup and migrations)
  • Active Directory Management Tools
  • Networking (configuring firewalls/routers/switches)
  • Remote support (VPN, RDS)
  • Mobility support
  • Windows and Macintosh computers

We are looking for:

  • Minimum 3 years’ experience with maintaining and configuring computer systems/software and providing technical assistance for PCs and network servers.
  • Strong knowledge of Office 365, Adobe Acrobat, Windows Server, Active Directory Management Tools, Networking (configuring firewalls/routers/switches), Remote support (VPN, RDS) and Mobility support

SKILLS AND ABILITIES

  • Detail oriented
  • Technical, logical thought process
  • Ability to stick to strict deadlines
  • Ability to prioritize and delegate
  • Excellent customer service & communication skills both verbal and written
  • Interpersonal skills
  • Problem solving skills
  • Ability to work independently
  • Punctuality
  • Critical thinking skills
  • Teamwork and collaboration skills (sharing of information & assisting colleagues with work orders)
  • Adaptability skills
  • Strong work ethic
  • Project management skills

EDUCATION AND/OR EXPERIENCE

  • Bachelor’s Degree, Information Systems/Computer Science/Engineering preferred
  • Broad IT generalist experience across systems and networking

PHYSICAL DEMANDS

  • Must be able to lift 25 pounds.

REQUIREMENTS

  • Must have valid California driver’s license/automobile insurance

The San Diego Foundation offers an excellent work environment, benefits package, and competitive compensation.

Please apply at jobs@sdfoundation.org and place IT Support Analyst in the subject line. Attach your PDF resume and cover letter.